High speed Internet connectivity has become more widely available at a reasonable cost and the cost of video capture and display technology has decreased. Consequently, personal videoconferencing systems based on a webcam, personal computer system, software compression and broadband Internet connectivity have become affordable to the general public. Also, the hardware used for this technology has continued to improve in quality, and prices have dropped dramatically. The availability of freeware (often as part of chat programs) has made software based videoconferencing accessible to many.
For over a century, futurists have envisioned a future where telephone conversations will take place as actual face-to-face encounters with video as well as audio. Sometimes it is simply not possible or practical to have face-to-face meetings with two or more people. Sometimes a telephone conversation or conference call is adequate. Other times, e-mail exchanges are adequate. However, videoconferencing adds another possible alternative, and can be considered when:
a live conversation is needed;
non-verbal (visual) information is an important component of the conversation;
the parties of the conversation can't physically come to the same location; or
the expense or time of travel is a consideration.
Deaf, hard-of-hearing and mute individuals have a particular interest in the development of affordable high-quality videoconferencing as a means of communicating with each other in sign language. Unlike Video Relay Service, which is intended to support communication between a caller using sign language and another party using spoken language, videoconferencing can be used directly between two deaf signers.
Mass adoption and use of videoconferencing is still relatively low, with the following often claimed as causes:
Complexity of systems. Most users are not technical and want a simple interface. In hardware systems an unplugged cord or a flat battery in a remote control is seen as failure, contributing to perceived unreliability which drives users back to traditional meetings. Successful systems are backed by support teams who can pro-actively support and provide fast assistance when required.
Perceived lack of interoperability: not all systems can readily interconnect, for example ISDN and IP systems require a gateway. Popular software solutions cannot easily connect to hardware systems. Some systems use different standards, features and qualities which can require additional configuration when connecting to dissimilar systems.
Bandwidth and quality of service: In some countries it is difficult or expensive to get a high quality connection that is fast enough for good-quality video conferencing. Technologies such as ADSL have limited upload speeds and cannot upload and download simultaneously at full speed. As Internet speeds increase higher quality and high definition video conferencing will become more readily available.
Expense of commercial systems: well-designed telepresence systems require specially designed rooms which can cost hundreds of thousands of dollars to fit out their rooms with codecs, integration equipment (such as Multipoint Control Units), high fidelity sound systems and furniture. Monthly charges may also be required for bridging services and high capacity broadband service.
Self-consciousness about being on camera: especially for new users or older generations who may prefer less fidelity in their communications.
Lack of direct eye contact (as mentioned in Problems), an issue being circumvented in some higher end systems.
These are some of the reasons many systems are often used for internal corporate use only, as they are less likely to result in lost sales. One alternative to companies lacking dedicated facilities is the rental of videoconferencing-equipped meeting rooms in cities around the world. Clients can book rooms and turn up for the meeting, with all technical aspects being prearranged and support being readily available if needed.
